Finding a Place to Stuff Those Extra Files

by cindybrugge

I like to consider myself an organized person, but let’s face it – I’m not really. Most of the time, my life is a bit of a mess. I do try to keep the chaos to a mild level, but there’s really no getting around it. When people come over, I do what all American women do, I start shoving things in drawers, especially that one drawer that we all have, the “This is a random object that literally has no place in my house so I will dump it here for now” drawer. As they walk through my home, they see me as a polished, organized individual and as I follow them I pray that they never get a look in my drawers for fear that they may never speak to me again.

As a Bookkeeper Girl employee, I would like to say that my finances have shaped up quite a bit and my office drawers are the least scary of the bunch, but for many people, the most disorganized place in their life is their desk drawer. With receipts crinkled and bank statements tossed in along with the rest, it can become somewhat of a mess. Then, by the end of the year they’re not really sure what anything is or how to file it. In the beginning of this new year, try something new. Spend the time and decide on an electronic filing system that can help you organize the various files in your life.

Filing important documents online has numerous benefits!

  1. In the hazardous environment that files float through today, documents are lost, destroyed or stolen if they aren’t stored properly, but technology can help ensure that even if your office burns down, you won’t lose your documents.
  2. With many online filing systems, your files will save not only online and on your work computer but can be automatically saved to every computer and smartphone you own. With that handy feature, you can have access to your files from anywhere.
  3. By moving everything to an electronic filing system, it will make it that much easier to share your documents with your accountant.
  4. Make sure to recycle your paper, because by integrating technology you are saving trees, as well.

With our taxes looming ahead, many of us make the commitment, yet again, to take the time to better organize our expenses this year. However few people actually have the guts to take back their desk drawers. Modern technology allows you to shred those receipts and better utilize that drawer space. I’ve listed a few different types of file storage systems below. Check them out and decide which is best for you and your files.

The Box:

Space: 1 2 3 4 5

Style: 1 2 3 4 5

Sharing: 1 2 3 4 5

Syncing: 1 2 3 4 5

Overall Storage: 1 2 3 4 5

This system was a personal favorite of mine. While it offers 5 GB to its first time users, it was also very user friendly. The sharing seemed to be the most intuitive and the iPhone app was very easy to use with many different options. However, it lacks in the file syncing qualities that Dropbox offers.

Dropbox:

Space: 1 2 3 4 5

Style: 1 2 3 4 5

Sharing: 1 2 3 4 5

Syncing: 1 2 3 4 5

Overall Storage: 1 2 3 4 5

Although this is the most popular online storage system, by far, I think it is the least efficient. Giving its users only 2 GB up front, it provides far less storage than other platforms. Dropbox does excel in its ability to keep your files updated on multiple devices. For example, if you save something in a file on your laptop, it is automatically updated on your desktop PC and your phone, while also available online. Its iPhone app leaves something to be desired with the smallest amount of options and the least attractive interface. However, Dropbox is easily the most popular and has a huge fan base that raves about its consistent strengths, so it shouldn’t be overlooked as a vital option.

SugarSync:

Space: 1 2 3 4 5

Style: 1 2 3 4 5

Sharing: 1 2 3 4 5

Syncing: 1 2 3 4 5

Overall Storage: 1 2 3 4 5

After researching countless file storage systems, this one is my favorite. Giving their users 5 GB up front, they compete with Box, but they are also just as easy to use as Dropbox, if not easier.  Their app was strong but didn’t beat the Box’s app. All around this is a great option.

 

If you invest the time now, you won’t regret switching to an online storage system. Good luck storing!

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